Night office assistant for Provo Adult Education Monday through Thursday 5:00-9:00. This position is open until filled.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job

conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include:

operating standard office equipment including using pertinent software applications; preparing and maintaining

accurate records; administer first aid; customer service; recordkeeping; operating standard office equipment

including using pertinent software applications; preparing and maintaining accurate records; administer first aid;

customer service; recordkeeping; effective listening; office practices; and problem solving.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios;

understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step

written and oral instructions. Specific knowledge-based competencies are required to satisfactorily perform the functions

of the job include: concepts of grammar and punctuation; common office machines; and office methods and practice;

English grammar/punctuation/ spelling/vocabulary; office equipment/software; and office practices.

ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use basic, job-related

equipment. Flexibility is required to work with others; work with data utilizing specific, defined processes; and operate

equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with

similar types of data; and utilize specific, job-related equipment. Problem-solving with data requires following

prescribed guidelines; and problem-solving with equipment is limited. Specific ability-based competencies required to

satisfactorily perform the functions of the job include: being attentive to detail; adapting to changing work priorities;

adaptability/flexibility; confidentiality; dealing with frequent interruptions; multi-tasking; reliability; being attentive to

detail; adapting to changing work priorities; adaptability/flexibility; confidentiality; dealing with frequent interruptions;

multi-tasking; and reliability.

Responsibility

Responsibilities include: working under direct supervision using standardized procedures; providing information

and/or advising others; operating within a defined budget. Utilization of some resources from other work units may be

required to perform the job's functions. There is some opportunity to affect the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some

lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine

finger dexterity. Generally, the job requires 30% sitting, 35% walking, and 35% standing. The job is performed under

conditions with exposure to risk of injury and/or illness.

Experience:

Education:

Equivalency:

Job-related experience is desired.

High school diploma or equivalent.

FLSA Status Approval Date Salary Grade

Non-Exempt Lane 2

Performs a variety of office tasks (e.g. making copies, faxing information, updating student profiles and

records, maintaining office machines, etc.) for the purpose of ensuring an efficient and effective work

unit.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective

functioning of the work unit.

Purpose Statement

The job of Office Asst 2 / General is done for the purpose/s of providing clerical support to assigned

personnel; communicating information to staff and the public; providing complete and accurate records;

and providing information and/or direction as may be requested.

This job reports to Administrator

Essential Functions

Answers and/or initiates phone calls for the purpose of conveying and/or receiving information, screening

calls, transferring calls, responding to inquiries, and/or taking messages.

Assists secretary and staff with various assignments (e.g. correspondence, disperse mail, dispatch hall

monitor, scheduling, set up, and clean up of meeting rooms, etc.) for the purpose of ensuring an efficient

and effective work unit.

Assists with preparing standardized documents (e.g. registration packets, new kindergarten cum folders,

class lists, course schedules, PTA reports, etc.) for the purpose of communicating information to other

parties.

Assists with maintaining manual and electronic documents files and records (e.g. truancy letters, cum

folders, free and reduced lunch applications, lunch reports, registration, attendance, etc.) for the purpose

of providing up-to-date information and/or historical reference in accordance with established

administrative guidelines and legal requirements.

Assists with maintaining inventory of supplies and materials (e.g. forms, office supplies, etc.) for the

purpose of ensuring items' availability.

Assists with collecting payments for a variety of events (e.g. fines, fees, fundraisers, lunch charges,

school shirt orders, etc.) for the purpose of completing transactions and/or securing funds.

Assists with processing of documents, forms, mailings, and materials (e.g. attendance, enrollments,

immunization records, mail, flyers, etc.) for the purpose of disseminating information to appropriate

parties.

Assists in administering first aid and prescription medications to students (under the direction of a health

care professional) for the purpose of meeting immediate healthcare needs within established guidelines.

Attends department and/or in-service meetings for the purpose of gathering information and updating

skills required to perform functions.

Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to

addressee.

Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of

responding to inquiries; and/or directing individuals to the appropriate location in accordance with

established building security procedures.

Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare

and maintaining a secure office environment.