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Off Asst 3 / Innovative Learni: Provo City School District

Summary Information:		Print
Job Title	Off Asst 3 / Innovative Learni
Vacancy #	03830501D
Position #
# of Openings	1
Category	Administrative Assistant
Employment	HRCL
Salary	16.92
Calendar Days
Published Date	07/26/2023
Target Fill Date	08/09/2023
Closing Date	08/09/2023
Location	Provo City School District 280 West 940 North Provo , UT 84604
Experience	2-3
Degrees / Certificates	Associates Degree

Contact Information:
Suzy Cox
Director


Tel:
Fax:
E-Mail: suzyc@provo.edu
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Requirements

Skills, Knowledge, and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; preparing and maintaining accurate records; customer service; monitoring activities; office practices; and problem-solving.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines; vocational standards; bookkeeping/accounting practices; and English grammar/punctuation/ spelling/vocabulary.

ABILITY is required to schedule activities and/or meetings; collate data; and use basic, job-related equipment. Flexibility is required to work with others; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. Some problem-solving may be required to identify issues and select action plans. Problem-solving with data requires following prescribed guidelines; and problem-solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data; working in multiple locations (by assignment); adaptability/flexibility; dealing with frequent interruptions; multi-tasking; organizing; prioritization; reliability; and teamwork.

Responsibility
Responsibilities include: working under direct supervision using standardized procedures; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to affect the organization’s services. Work Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally, the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

Experience: Job-related experience is required.
Education: Targeted, job-related education with study in job-related area.

Description

Purpose Statement
The job of Office Asst 3 / Innovative Learning Initiative is done for the purpose/s of providing specific technical and clerical support to assigned personnel; providing complete and accurate electronic and written records; interacting with staff members and the public as needed; and providing information as requested.

This job reports to the Director of Innovative Learning.

Essential Functions

Assists with the production and editing of video content for the purpose of training and promotion.
Assists with managing employee and student online accounts for the purpose of ensuring all employees and students can access district-supported educational technologies.
Attends work regularly to fulfill duties specific to the assignment for the purpose of providing quality educational experiences and continuity for students, parents, and the overall school community.
Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Compiles data (e.g. payroll, registrations, financial transactions, personnel records, etc.) for the purpose of preparing reports or processing requests.
Coordinates assigned projects and/or program components (e.g. curriculum in service, conferences, community events, Innovative Learning Initiative administrative meetings, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains a variety of manual and electronic documents files and records (e.g. payroll information, registrations, schedules, reservations, Courseware system, expense reimbursement requests, district vehicle information, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Orders supplies and materials (e.g. forms, office supplies, food, and beverage needs, etc.) for the purpose of ensuring items' availability for the office and events. Performs a variety of clerical tasks (e.g. typing, filing, scheduling appointments, reconciling purchasing cards, etc.) for the purpose of ensuring an efficient and effective work unit.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Prepares a variety of correspondence, reports, and other materials (e.g. social media, presentations, letters, memorandums, minutes, reports, etc.) for the purpose of documenting activities, providing written references, and/or conveying information.
Processes a variety of documents and materials (e.g. conference registration, purchase orders, invoices, travel reimbursements, time cards, etc.) for the purpose of recording information and completing transactions in a timely manner.
Responds to inquiries from a variety of internal and external parties (e.g. district staff, schools, applicants, the general public, vendors, etc.) for the purpose of providing information and facilitating communication among parties and/or providing direction.

This is a part-time position for 20-28 hours/week. Days/times are flexible and will be negotiated prior to employment.

Application Procedure

Attach a letter of intent, resume, and letter of recommendation.

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