The job of the Purchasing/Finance Coordinator is done for the purpose of coordinating daily purchasing and finance functions, auditing school/department transactions to ensure allowability within District and state policies, provide training on purchasing policies, provide support to schools/departments for purchasing needs, assist in managing District p-card program, oversee District RFP and bidding process, and evaluate and analyze District purchasing trends to assist in effective use of resources.

Essential Functions:

• Provides assistance to schools and departments in acquiring bids for purchases, including RFPs and cooperative contracts.
• Keeps current on state purchasing policies and participates in meetings, workshops, and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Prepares a wide variety of documents, reports, and supporting materials for the purpose of providing written support and/or conveying information in compliance with district and state guidelines.
• Provides technical expertise and direction to district and school staff regarding pertinent financial activities for the purpose of conveying pertinent information and ensuring compliance with established policies, practices, and regulations.
• Performs reviews and audits of purchasing transactions for regular purchases and p-cards to determine allowability and adherence to district and state policies.
• Assists in managing District p-card program.
• Reconciles district/school accounts to provide accurate, up-to-date information for a variety of reports.
• Assists in reviewing policies, procedures, and/or actions on issues that relate to financial operations for the purpose of providing direction and/or making decisions for the district.
• Responds to a variety of inquiries from a wide array of internal and external sources for the purpose of conveying information and/or responding to questions.
• Collaborates with the Director and Assistant Director of Finance for the purpose of conveying information and/or receiving information to complete financial requirements in compliance with state, federal, county, and/or district requirements, regulations, and/or policies.
• Coordinates with district personnel for the purpose of implementing and maintaining services and/or programs. Provides guidance on district policies and procedures in relation to requirements provided by state/federal/district regulations.
• Maintains a variety of fiscal information, files, and records for the purpose of providing an up-to-date reference and audit trail for compliance.
• Researches a variety of financial and purchasing topics for the purpose of providing information and/or recommendations that impact the organization’s operations.
• Maintains confidentiality.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.