Job Description

Purpose Statement

The job of Office Asst 3 / 7-12 Attend is done for the purpose/s of ensuring accurate attendance accounting

within the District; resolving attendance-related issues; ensuring compliance with state reporting and

documenting requirements; conveying attendance-related information to appropriate parties; and providing

general clerical support, information, and/or direction as may be assigned at an assigned school site.

This job reports to the Principal

Essential Functions

Answers and/or initiates phone calls for the purpose of conveying and/or receiving information, screening

calls, transferring calls, responding to inquiries, and/or taking messages.

Attends Parent/Teacher Conferences for the purpose of providing parents an opportunity to check on

their student's attendance record and clarify any discrepancies.

Attends department and/or in-service meetings (e.g. computer training seminars, staff meetings, team

meetings, etc.) for the purpose of conveying and/or gathering information required to perform functions.

Directs student workers for the purpose of providing guidance and meeting work requirements.

Inputs attendance data into Power School (e.g. written notes and/or e-mail notes from parent and

teachers regarding student absences, field trip attendance, tardy make-ups, teacher attendance, etc.) for

the purpose of ensuring the availability of information for future reference.

Maintains automated student attendance system for the purpose of ensuring accurate tracking and

documentation of student attendance.

Maintains a variety of manual and electronic documents, files, and records (e.g. student attendance,

notification logs, absent notes, etc.) for the purpose of providing up-to-date information and/or historical

reference in accordance with established administrative guidelines and legal requirements.

Notifies parents and/or guardians of student absences for the purpose of meeting district administrative

requirements and mandated guidelines.

Obtains attendance records for student entry and exit from campus during school hours, checking

students out/in, (e.g. admission slips, late notices, class release forms, etc.) for the purpose of ensuring

accurate reporting of excused absences and truancies.

Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to

parents, passes for students, incoming calls on attendance slips, truancy reports, list of teachers not

taking attendance, etc.) for the purpose of conveying information regarding school and/or district

activities and procedures.

Processes documents and materials (e.g. report discrepancies, status changes, absence verifications,

etc.) for the purpose of disseminating information in compliance with established administrative

guidelines.

Researches discrepancies in attendance information and/or documentation for the purpose of ensuring

accuracy of attendance data.

Responds to questions from a variety of individuals (e.g. staff, parents, probation officers, other schools,

and/or students, etc.) for the purpose of providing information and/or directions as may be required.

Office Asst 3 / 7-12 Attend Page 1 of 2

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job

conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include:

operating standard office equipment including pertinent software applications; Powerschool; and preparing and

maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios;

understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step

written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions

of the job include: codes, regulations & laws related to student attendance; and business telephone etiquette.

ABILITY is required to schedule activities; gather and/or collate data; and use basic, job-related equipment. Flexibility

is required to work with others; work with data utilizing defined and similar processes; and operate equipment using

defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and

utilize job-related equipment. Some problem-solving may be required to identify issues and select action plans.

Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited.

Specific ability-based competencies required to satisfactorily perform the functions of the job include: establishing

and maintaining effective working relationships; working with detailed information/data and meeting deadlines and

schedules; communicating with diverse groups of individuals; working with frequent interruptions; setting priorities

and working under minimal supervision; maintaining confidentiality; and ability to read, write, and communicate clearly

in English.

Responsibility

Responsibilities include: working under direct supervision using standardized procedures; providing information

and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be

required to perform the job's functions. There is some opportunity to affect the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands:

occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and

significant fine finger dexterity. Generally, the job requires 90% sitting, 5% walking, and 5% standing. The job is

performed under minimal temperature variations and under conditions with some exposure to risk of injury and/or

illness.

Experience:

Education:

Equivalency:

Job-related experience is required.

High school diploma or equivalent.

FLSA Status Approval Date Salary Grade

Non-Exempt Lane 3