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Admin Sec 6/K-12: Centennial Middle School |
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| Requirements | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| This position requires someone who is organized and you must be able to multi-task. Attention to detail is a must. You need to be friendly and have an outgoing personality. You will be working with 7th and 8th grade students, their teachers, and parents. Job related experience with increasing levels of responsiblity is desired. Spanish speaking is helpful, but not required. This job will begin July 1 for the 25-26 school year. |
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| Description | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The job of Admin Sec 6 / K-12 is done for the purpose/s of providing confidential administrative and secretarial support to assigned administrator(s); coordinating activities and appointments of assigned administrator(s); interacting with employees, students, and patrons; creating, maintaining, and distributing a variety of electronic and print documents; and providing information, recommendations and/or direction as requested by assigned administrator. This job reports to Principal Essential Functions Compiles data from a variety of sources (e.g. staff attendance, substitute invoices, specialized reports, personnel records, etc.) for the purpose of complying with financial, legal and/or administrative requirements. Coordinates a variety of projects, functions and/or program components (e.g. meetings, employment interviews, graduations, etc.) for the purpose of completing activities and/or delivering services in a timely fashion. Maintains manual and electronic documents files and records (e.g. web calendar, staff attendance, graduation information, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Monitors students referred for illness or disciplinary action for the purpose of ensuring their safety and welfare and maintaining a secure office environment. Monitors a variety of activities on behalf of assigned Administrator (e.g. appointments, meetings, trainings, etc.) for the purpose of coordinating with Principal's schedule and achieving goals and meeting target dates. Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees. Prepares a variety of documents (e.g. faculty handbook, agendas, minutes, event programs, newspapers, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines. Prepares for a variety of events, (e.g. Back to School faculty inservice, faculty luncheons, meetings, graduation, etc.) for the purpose of ensuring the success of these events. Presents information on administrative procedures (e.g. department/program policies, fee waivers, graduation information, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel. Processes documents and materials (e.g. fee waivers, time sheets, work orders, requisitions, substitute invoices, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements. Procures supplies and materials for the purpose of maintaining availability of required items. Represents assigned Administrator/s in his/her absence for the purpose of conveying and/or gathering information required for their functions. Admin Sec 6 / K-12 Page 1 of 3 Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: administer first aid; budgeting and cost control; customer service; effective listening; guiding others; interpersonal aptitude; managing projects/programs; monitoring activities; office practices; planning; problem solving; and recordkeeping. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: age appropriate activities/behaviors; bookkeeping/accounting practices; codes/laws/rules/regulations/policies; English grammar/punctuation/ spelling/vocabulary; office equipment/software; MS Office; and office practices. ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, jobrelated equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adaptability/flexibility; communication with persons of diverse backgrounds/knowledge/skills; confidentiality; dealing with frequent interruptions; decision making; detail oriented; meeting schedules/deadlines; multi-tasking; organizing; prioritization; reliability; and teamwork. Responsibility Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; operating within a defined budget. There is a continual opportunity to have some impact on the organization’s services. Work Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 70% sitting, 10% walking, and 20% standing. The job is performed under conditions with exposure to risk of injury and/or illness. Experience: Education: Equivalency: Job related experience with increasing levels of responsibility is desired. High school diploma or equivalent. This job reports to the Principal. This job is a full time 40 hour per week job, with full benefits. |
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