Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes, regulations & laws related to student enrollment, graduation and transfer; and business telephone etiquette.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; working with detailed information; and working with frequent interruptions; setting priorities and working under minimal supervision; working within time constraints; and ability to read, write and communicate clearly in English.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to effect the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 75% sitting, 20% walking, and 5% standing. The job is performed under minimal temperature variations and under conditions with some exposure to risk of injury and/or illness.

Experience:     Job related experience is required.

Education:      High school diploma or equivalent.

Required Testing:       Pre-employment Proficiency Test

Continuing Educ./Training:    Occasionally as needed to perform changing essential functions of position.

Clearances:     Criminal Justice Fingerprint/Background Clearance

FLSA Status     Non Exempt

Salary Grade   Lane 4

Office Asst 4 / 7-8 Registrar

Purpose Statement

The job of Office Asst 4 / 7-8 Registrar is done for the purpose/s of registering students and maintaining computerized student records; providing student information to authorized parties in compliance with established policies; and providing general clerical support, information and/or direction as assigned. T

his job reports to Principal

Essential Functions

Answers and/or initiates phone calls for the purpose of conveying and/or receiving information, screening calls, transferring calls, responding to inquiries and/or taking messages.

Assists in developing master class schedule for the purpose of ensuring student course and class size requirements are accurate.

Assists with new student registration (e.g. preparing sixth grade registration packets, helping students and parents with scheduling, etc.) for the purpose of enrolling students and receiving information for the master schedule.

Assists in the development of the Master Schedule with Administration (e.g. oversees data in Class Choice with the development of the Master Schedule, creating new classes, suggesting changes, etc.) for the purpose of ensuring student course and class size requirements are accurate.

Attends department, in-service meetings, workshops and/or seminars as assigned (e.g. Power School training, etc.) for the purpose of conveying and/or gathering information required to perform job functions.

Builds students' class schedules for the purpose of ensuring enrollment into appropriate classes.

Coordinates with district technicians all new courses, course numbers, and ICIP codes for the purpose of ensuring that registration booklet and class choice programs are current and accessible to students, parents, and the public on the web site.

Evaluates transcripts of incoming students for the purpose of inputting information into the Power School data program.

Informs appropriate personnel of possible student course deficiencies for the purpose of assisting in addressing student course requirements.

Maintains a variety of manual and electronic documents, files, and records (e.g. grades, cums, student information, test scores, credit intervention class credits, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

Orders counseling office supplies for the purpose of ensuring availability of supplies required to complete job functions.

Performs enrollment and withdrawal activities for the purpose of complying with established requirements.

Performs general clerical functions (e.g. data entry, typing, mailing, faxing, copying, e-mailing, filing, etc.) for the purpose of supporting counseling office functions.

Prepares numerous standardized documents and reports (e.g. report cards, transcripts, class schedules, form letters and memos, GPA ranking report, yearly state reports, Teacher Verification Report, Homeless Report, etc.) for the purpose of communicating information to other parties and/or agencies.

Prepares standardized documents and reports (e.g. report cards, class schedules, form letters and memos, homeless reports, progress reports, periodic reports, etc.) for the purpose of communicating information to students, parents, teachers, other parties and/or agencies.

Processes a variety of documents and materials (e.g. report cards, progress reports, etc.) for the purpose of providing required information to students, parents, and teachers.

Researches discrepancies in student records for the purpose of verifying graduation status and ensuring the accuracy of information.

Responds to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents and/or students, etc.) for the purpose of providing information and/or direction.

Sets up summer school sections for the purpose of providing remedial courses to students during the summer.

Supervises student aides for the purpose of ensuring that work functions are completed with established guidelines.

Verifies student related data (e.g. grades, information, etc.) for the purpose of ensuring the accuracy of the student records.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.ice functions.